EMJD ICE Governing Bodies

The governing activities will be performed by the following boards and committees.

The PhD Steering Committee (PSC) is composed of one representative per partner. The PSC is responsible for the strategic orientation of the programme and will issue recommendations to other boards. The PSC will decide by qualified majority all matters dealing with political and strategic operations of the action, programme of activities, teaching modules and general research and learning objectives. The PSC will meet at least twice a year (once during the yearly Summer School).

The Re-Examination Committee (REC) activities will be assumed by the PSC, in cooperation with two external experts properly appointed according to their career tracks, as one of its functionalities. On the basis of reports made available to PSC, an annual re-examination of the organization structure and of the results of the ICE PhD Course will be carried out. These reports will be evaluated by the REC in order to point out aspects of the course that should be modified or improved under the main objective of ensuring a scientific and technical excellence to the ICE PhD course.

The Administrative working Group (AdG) will be consulted by the PSC whenever necessary. It will be composed of one administrative representative per partner as nominated by the PSC (the representatives are part of each university administrative staff and have demonstrated relevant experience in the management of joint programmes, PhDs and international cooperation projects). The AdG will play as a working group, cooperating with the PSC responsible for the supervision of all strictly administrative aspects at academic level ranging from the definition of the legal frameworks under which the EMJD ICE is implemented at local and consortium level to the enrollment of candidates and their administrative documents and requirements examination (e.g., bank account). Moreover, the AdG will be responsible, in cooperation with the Didactic Manager (DM, see below), of supporting the candidates in their administrative and logistic issues due to their needs as foreigners both in the university and, more in general, in the city/country.

The Quality Assurance Board (QAB) will be composed of one representative per partner, two representatives of industrial partners (being selected from a list of partner industries and varying each year) and two external experts (varying each year too) one coming from academic environment and the other from industry. The QAB will be responsible for monitoring the quality of delivered courses and activities according to Erasmus Mundus principle of academic excellence at European level and for evaluating the impact of the course on business/industrial environments. In particular, concerning internal mechanisms, all information collected by MB related to candidates course evaluation, teaching activities, attendance, etc… will be analyzed by the QAB and reported to the REC.

The Management Board (MB) will be composed by the chairman of the PSC, the chairman of the QAB and by one member of each partner institution as nominated by the PSC. The Didactic Manager and the Brand Manager will participate to MB meetings without voting rights. Moreover, a PhD candidates’ representative, elected each year by registered fellows, will take part to MB meeting in order to discuss potential issues and suggest potential improvements from candidates’ perspective. The MB is responsible for the management of grants, course monitoring, candidates’ facilities, insurance schemes, course calendar, tuition fees and budget and financial allocations in each partner institution. The MB will be responsible for supervising the organization of the yearly Summer School as well as for physical resources allocation (e.g., rooms, laboratories, etc…) within the ICE course.

The Selection/Admission Committee (SAC) will be responsible for the selection of research projects, the preparation of the call for applications, the evaluation of applicants and preparation of final ranking lists of candidates. Each year, at the end of the selection process, a minute describing the evaluation procedure will be made available to ICE committees’ members. As well, at the end of each meeting a minute recording all discussed topics and agreed actions will be made available to ICE committees’ members. The SAC will be composed of five members coming from each partner institution and selected by the PSC on the basis of their academic CVs. The members will be selected each year according to a criterion of transparency. More in detail, individuals will not be allowed to be members of the SAC for two consecutive years. The SAC will decide by qualified majority all matters dealing selection of candidates. Ranking lists will be provided to the PSC and to the Coordinating institution according to yearly agreed time schedule.

The Didactic Manager (DM) services and competences include: a) counseling and coaching, b) coordination and management of course resources (material, slides, books, notes), c) collecting feedback from candidates and supervisors and/or tutors, on general and specific issues (performance, satisfaction, schedules, etc.). The DM will be the responsible for the coordination of the didactic part of the Ph.D. website.

The Brand Manager (BM) is the responsible for the promotion and dissemination of the Ph.D. brand. This includes survey of similar initiatives and networking with universities in order to disseminate world-wide the knowledge of the ICE features. Another responsibility of the BM will involve the follow-up of the ICE graduates in order to help her/him at the beginning of her/his work careers. This will include scouting of companies and job offers, personalized counseling, monitoring of the ICE’s alumni performance in the business world (mainly considering achievements, career positions and salary) – thus also providing important feedback to the Ph.D policy decision makers.